Lead response
Make inquiries visible, separate urgent work from estimates, assign an owner, and define the next response deadline.
FOX VALLEY · PRACTICAL SOFTWARE FOR SERVICE BUSINESSES
Less repetitive admin.
Better lead follow-up.
We find the small workflow gaps that make inquiries, estimates, and next actions hard to track—then fix the minimum useful problem with tools that fit your business.
No giant software replacement required. If your current tools already do the job, we will say so.
WHAT WE IMPROVE
Start with the bottleneck, not the buzzword.
Estimate follow-up
Connect intake, quote status, reminders, outcomes, and a usable pipeline view without duplicate entry.
Owner visibility
Turn scattered activity into a simple dashboard and useful weekly summary of what needs attention.
START SMALL
A useful answer before a large implementation.
FIRST STEP
Lead-response diagnostic
$250 fixed
One owner interview, a current-state workflow map, evidence-separated findings, baseline measures, and a minimum repair plan. You keep the findings even if we do no implementation.
Defined implementation
From $750
Offered separately only after the diagnostic confirms a valuable fix. The written scope defines acceptance criteria, responsibilities, and any infrastructure cost.
Ongoing care
Only when useful
Monitoring, reporting, maintenance, or support is quoted only for named recurring duties—not added just to create a subscription.
The $250 may be credited toward a separately accepted implementation only when that term appears in the written proposal. Prices exclude any approved third-party infrastructure or payment fees.
HOW IT WORKS
Measure, decide, then build.
- 01
Short workflow conversation
We learn how inquiries and estimates move today and whether there is a measurable problem worth investigating.
- 02
Paid diagnostic
We document the current state, establish a baseline, and recommend the smallest sensible repair.
- 03
Separate implementation decision
You can use the findings internally, give them to your current vendor, or accept a fixed Poygan Tech proposal.
SYNTHETIC DEMONSTRATION
See a lead become an accountable next action.
The Northstar Landscaping demonstration uses fictional data to show intake, request summary, ownership, follow-up, quoting, project tracking, and weekly reporting.
It is a product demonstration—not a customer result, testimonial, or promise of increased revenue.
Sample weekly owner view12 new leads3 follow-ups overdue$7,400 modeled pipelineFictional demonstration data
FAQ
Plain answers.
Do we need to replace our current software?
No. Poygan Tech first checks whether a focused correction, configuration, or integration can solve the problem.
Is this just an AI chatbot?
No. AI is used only where it improves a real step, such as summarizing an inquiry. The product is a reliable business workflow.
Can you guarantee more sales?
No. We can improve visibility and follow-up controls, but customer demand and your business decisions determine results.
Where is production customer data hosted?
On appropriate external business infrastructure selected for the project—not on Jake’s private home server.
Who provides the service?
Poygan Tech is operated by Willow Tech LLC, a Wisconsin limited liability company.
START WITH A CONVERSATION
Find the first workflow worth fixing.
Tell us what happens after a new inquiry arrives and where the process becomes difficult to see or repeat.